Office productivity is directly linked to a workstation that fosters creativity and efficiency. However, a chaotic office setting may be a result of a lack of attention and a distraction-filled atmosphere. Having a structured office will help you focus more clearly and efficiently on the task at hand. For easy access to regularly needed files, workspaces—both digital and physical—should be cleaned, organized, and maintained.
Tips to Organize Your Workspace
1. Remove Everything from Your Desk
Remove everything from your desk and wipe it down thoroughly—apply a cleaning solution if possible. Let it dry, then place only necessary items back on the tabletop. Keep essential office supplies on your desk for easy access, and avoid trinkets in the workplace.
2. Keep Your Drawers Neat
You can store rarely used items in your drawers. We recommend you use desk drawer organizers and small baskets as dividers to help you stay organized, preventing items from rolling around freely when opening and closing your drawer.
3. Designate Each Area
Your desk serves as your primary work zone, while the binders and cabinet can function as your reference area. The drawers and shelves can be used to store immediate supplies. Equip each work area with the necessary supplies and equipment. By designating specific areas for different purposes, you can have a clearer understanding of where office supplies should be placed.
4. Create a Coded Filing System
Remember to label everything! Although some of us may know how to store documents in a filing cabinet, many of us may need to learn to label them appropriately. Office organization is about more than keeping items out of sight and out of mind. It’s vital to ensure that you can find these items again later when you need them.
5. Don’t Forget Your Digital Files
Remember to organize your digital office space just like you do with your physical office. Label your digital files in a way that’s similar to how you manage your physical documents. Try to color-code your files when possible. As your business grows, you should consider getting secure cloud storage for your files.
6. Utilize Free Wall Space
Take notice of the wall space in your office. You can consider it for storing small office supplies, hanging a physical calendar or to-do list, and pinning notes on well-organized cork boards. Consider using open shelves, boards, and other hanging office furniture to make your walls functional!
7. Organize Your Wires, Chargers, and Cables
Remember to use desk organizers intended for wires, chargers, and cables. The tangle of wires can be distracting and unappealing, plus it can also damage your wires over time. Use clips or hooks to keep your wires tidy. Look for an unused space where you can hang a wire organizer for easy access.
8. Choose the Right Shelving System
Open shelves, unlike closed ones, allow you to easily see the items on each shelf without having to dig through a wall of office supplies. Adding an open shelf near your work area can also free up your desk space. Keep essential office supplies such as papers, printer ink, folders, and more within your reach.
Takeaway
For professional office organization services, consider hiring Pretty Neat Organizers to help you create a more productive and efficient workspace.